Services

Event & Conference Management

Full-service event and conference planning for associations, from budgeting and venue contracts to registration, sponsors, and onsite execution.

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What’s included

Everything this service covers

Full-Service Planning

Concept to execution: budgets, timelines, run-of-show, and the thousand details in between.

Venue & Contract Negotiation

Site selection, hotel blocks, and contract terms negotiated in your association's favor.

Registration & Payments

Smooth registration experiences with integrated payments, confirmations, and reporting.

Sponsorship Management

Prospectus development, sponsor sales support, fulfillment, and recognition.

Program & Speakers

Session planning, speaker wrangling, CE coordination, and agenda building.

Onsite Execution

A calm, professional team running check-in, AV, vendors, and the unexpected.

Common questions

Questions boards ask us

What types of events do you plan for associations?
Annual conferences, education sessions and luncheons, golf tournaments, networking events, board retreats, and awards galas. If your association hosts it, we have likely planned one.
How far in advance should we start planning a conference?
For an annual conference, 9 to 12 months gives the best venue availability and sponsor runway. Smaller events can come together in 8 to 12 weeks. We build the timeline backward from your date.
Can you take over an event we've already started planning?
Yes. We regularly step into events mid-planning, audit what's done, and carry it through execution without losing momentum.
Do you handle event budgets and sponsorships?
Yes. We build the budget, track it, and manage sponsorship programs end to end, from prospectus to fulfillment, so events contribute to your bottom line instead of draining it.

Planning a conference or event?

Hand us the logistics. Your attendees get a great experience and your volunteers get to enjoy the event.

Submit an RFP